Practical information > Submission Guidance

There are different ways to take part in TRTM 2024. Here, we provide guidance for the following types of participation: Invited talk, Poster, Participation only, and Online only.

All types of participation (Invited talk, Poster, Participation only, and Online only).

  • Please use the link under the TRTM logo to login to your existing account or to create a new one (if necessary).
  • Go to "My submissions" and then "Submit an abstract", where you can find this abstract template and further instructions for submission.
  • The information you supply during submission will be posted online (once your submission is accepted), and so, your submission must not include any confidential information or information that you or your co-authors would not like to be made public.
  • If you need to pass any confidential information to the organisers, please email the TRTM secretary directly.
  • In particular, email the TRTM secretary to inform that you fall within the scope of the EDI-related positive actions, as defined in the TRTM's Statute: please only inform us about the existence of the need for the EDI-related positive action to be triggered but do not identify the reasons why.
  • If you need a visa invitation, email the TRTM secretary, who might request additional information for the invitation to be issued.
  • If a correction needs to be made to a submission already accepted (and posted), email the TRTM secretary.

Self-nominations for Invited talks

  • Invited talks by self-nomination is one of the main features of the TRTM's bottom-up up structure.
  • Submission of a self-nomination implies that the applicant believes that they are able (in terms of their skills, expertise, and results) to prepare and to present the talk of their chosen format and intends to attend in-person TRTM 2024, organised as specified in the Statute.
  • Please use the web interface to submit your talk's abstract (mandatory), indicating its type as "Invited" and its format either as an in-depth report of a recent discovery (discoveries), or a topical roadmap, or a topical tutorial, or another format you believe to fall within the scope of the Round Table.
  • Any optional information in support of your self-nomination (see the TRTM Statute) must be emailed directly to the TRTM secretary.
  • The cut-off dates for consideration are 8 August 2023 (the early cut-off date, results communicated during w/c 4 September 2023), 2 October 2023 (results: w/c 30 October 2023), 4 December 2023 (results: w/c 1 January 2024), and 5 February 2024 (deadline for submission of self-nominations for invited talks, results: w/c 4 March 2024).
  • Abstracts for self-nominations that do not go through will be considered alongside the other submissions (see below).
  • If submitting after 15 November 2023 and intending to participate anyway (i.e. with or without a talk), ensure that you submit as early as possible, since the submission date will determine the selection priority. 

Posters

  • Poster presentations form an important part of the TRTM, while the Best Poster award(-s) may provide an alternative pathway to becoming an Invited speaker at the next edition of the TRTM and then a member of its Scientific Advisory Board.
  • Please use the web interface to submit your poster's abstract, indicating its type as "Poster" and its format as a report on a complete research study, a preliminary report for ongoing research, a presentation of a recently started research project, a presentation of a newly established laboratory or team, or another format you believe to fall within the scope of the Round Table.
  • The early cut-off date for consideration is 15 November 2023 (results communicated during w/c 4 December 2023).
  • Abstracts submitted after 15 November 2023 will be accepted on the "first come, first served" basis.

Participation only

  • Please use the web interface either to submit your optional motivation letter (see the template file for hints) or upload a "Participation only" card (state "Participation only" as the title, or perhaps, come up with a suitable alternative).
  • The early cut-off date for consideration is 15 November 2023 (results communicated during w/c 4 December 2023).
  • Applications after 15 November 2023 may be emailed to the TRTM secretary and will be accepted on the "first come, first served" basis.
  • If your application is accepted, you may request to convert it into a poster later, by emailing the TRTM secretary.

Online only

  • This is an opportunity for information dissemination for those who will be unable to attend TRTM 2024. You are encouraged to use it to highlight your recent results, new projects, or newly established team. 
  • Please use the web interface to submit your highlight's abstract, indicating its type as "Online only" and its format as a report on a published research study, a new project, a new team, or another format you believe to fall within the scope of the Round Table.
  • The deadline for submission is 5 8 March 2024 (results communicated as soon as possible after the submission, once the relevance of the submission to the TRTM topics is confirmed by at least one gatekeeper).
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